Technical Communication Tutorial 7

Memos

Official Message to a group of people. Usually carries some task being assigned. Or Timeline being mentioned.

In ancient times there were memos saying designated tasks and meetings and stuff.

ideal Memos internal.

1 Business Day
Ideal length < 200 words
20 Words per sentence.
Equivalent to brief informal memos
Share or seek information
Brief ( Ideally, under 200 words )
Tone should be apt as per designation
Definite Structure
Distinct Vocab, Jargon ( Abbreviation under scope ) and Etiquette
Answer Swiftly in working day
Use reply all carefully
Do Not write in capitals.
Avoid Long Sentences - Max 15-20 wordss.
Use active instead of passive
Maintain coherence
Decide when to reply and when to use new email
Do not overuse the high priority option - avoid words like important or urgent.
Name the attachments appropriately
Use Abbreviations and emoticons wisely.
Do not use email to discuss confidential matters unless encrypted - consider it as a public document.
Check CC BCC and Reply All / Mailing List before hitting send.

Characteristics	Letters	Email
Structrure	Contains several elements from heading to distribution lists	Contains most of the elements which a letter has but address are the email addresses

Write an email to your HoD requesting a LoR in support of your application for Masters Course at the University of Oxford